VENDING TYPES

FOOD/BEVERAGE VENDORS:
Vendors will go through a selection process to ensure the best selection of food/product is available at the event. You will be notified after final review.

NON-FOOD VENDORS:
Sales are limited to those items listed on the application and approved by Horseshoe Harvest Hangout. Vendors may not subcontract space or allow any other entity to sell, display and/or publicize materials or products from their space. Vendors must list all items they are requesting to sell, display or give away (including balloons) on the vendor application. Please be very specific.

SPACES (NON-FOOD):
Vendor spaces are limited. The use of additional space is not allowed. Sales must be made from the front of the space; side and rear sales are prohibited.

Event spaces are 10’ x 10’ ($200), 10’ x 20’ ($250), 10’ x 30’ ($300) or 10′ x 40′ ($350)

Vendors are responsible for their own set up and clean up and for bringing their own equipment to operate their own business (e.g. cords, lights, tables, chairs). Horseshoe Harvest Hangout will not provide any supplies (e.g. cords, lights, tables, chairs). Vendors MUST remain off the Paseo asphalt (i.e. fire lane) or they will be moved.

NOTE: Trailers will not be allowed to be parked behind vendor spaces.

POWER:
$50 for Power for the Weekend.  Access to event power may be purchased until sold out. Vendor must provide lights and extension cords to light their booth space in the evening.

It is the responsibility of the vendor to have the correct electrical adapter to plug into our standard 20 and 30 amp spider box and 30amp direct hookup boxes.

FOOD TRUCK/TRAILERS:
The vendor fee for food trucks is 15% of total sales due before leaving the event. Power is included at no additional cost. Generators will not be allowed.

HOURS OF OPERATION:
All booths must be staffed, operational and ready for inspection 30 minutes prior to the event start time. Vendors will not be allowed to close down operations or depart from the event site before the completion of the last event unless there is an emergency, or an inspection has not been passed and the vending manager has been contacted.

Saturday – 12:00 (Noon) to 10:00 pm (All Marketplace vendors)
Sunday – 12:00 (Noon) to 10:00 pm (All Marketplace Vendors)

LOAD IN:
Food Vendor and Large Trailers will Load In on Thursday and Friday October 2 & 3rd, please be set up and ready to serve/sell by Saturday (Noon).  Trailers will load in first by appointment only coordinated with Megan on your timeslot please

Please arrive within this time and check in upon arrival to get your assigned spot.  Vendor locations ARE NOT assigned on a first come – first served basis. Vehicles must be moved off Paseo by 6:00pm.

SET UP:
Vendors need to bring any transportation devices needed to transport items from their vehicle to their designated vendor space location. No vehicles may drive onto the gravel, rock or landscape of the park for any reason unless approved and attended by a parks maintenance supervisor or other designated person(s).

TAKE DOWN:
All equipment and supplies must be taken down at the end of the event. Booths will not be allowed to remain up after the event concludes nor taking down prior to event close. No vehicles may drive onto the gravel, rock or landscape of the park for any reason unless approved and attended by a parks maintenance supervisor or other designated person(s). **DO NOT TAKE DOWN BOOTH PRIOR TO END OF EVENT!!

FAMILY ATMOSPHERE:
Horseshoe Harvest Hangout is a family-oriented event and as such we do not allow political, divisive or vulgar content in any way.  Horseshoe Harvest Hangout reserves the right to remove, modify and/or close any booth, banner or product which does not meet these standards.

LIABILITY:
Horseshoe Harvest Hangout, The Patty Wagon, Top Dogs, llc and Horseshoe Park and Equestrian Centre assumes no liability for refunds or any other liabilities for failure to fulfill the terms and conditions of this contract if for any reason the event is interrupted or cancelled due to rain, wind, fire, public enemy, an act of God or any other calamity.

PARKING:
Vendors will be allowed one (1) parking space up on the hill in the vendor parking section. Vendors who will require special parking needs (including oversized vehicles and wheelchair access) need to give notification in advance.

RECYCLING AND WASTE MINIMIZATION:
In concern for the environment and to reduce waste, vendors are requested to make every effort to minimize the amount of waste generated from their booth. Do not forget the waste stations in the back of RV area where the dirty water is to be dumped.  No Oil in the trash cans or restrooms – oil must be removed off the premises in a container and discarded on your own.

REFUND POLICY:
There will be no refunds for any reason if the event is interrupted or cancelled due to rain, wind, fire, public enemy, an act of God or any other calamity.  Vendors who do not attend the event and fail to notify Horseshoe Harvest Hangout in advance will be prohibited from future vending.

CLEANLINESS:
Vendors must keep the area inside and outside their event space clean. Unapproved dumping will result in a cleanup charge. If using grease, vendors must dispose of it in sealed containers.

SIGNAGE:
Vendor signs must be professional and understandable.

AGREEMENT:
The Vendor agrees to pay the sum (per selected booth and power options) for the lease space at Horseshoe Park & Equestrian Centre, during the 2025 Horseshoe Harvest Hangout. The vendor is responsible for all the applicable licenses, insurance, health certificate(s), taxes and/or fees (all will be verified) and the vendor will be liable for any damages that might be caused by the vendor or any of their employees. I highly recommend Insurance coverage for your business and booth space.